Google Updated Google-Workspace-Administrator Exam Questions and Answers by dawid

Access the Admin Console: Sign in to your Google Admin console.

Navigate to DLP Settings: Click on "Security" and then "Data protection" to access Data Loss Prevention (DLP) settings.

Create New DLP Policy: Click on "Create policy" and configure the policy specifically for shared drive data.

Define Rules: Set up the necessary rules and conditions to match the existing DLP policy for the finance organizational unit.

Apply to Shared Drive: Apply this new policy to the shared drive used by the finance department.

Save and Activate: Save the policy and ensure it is active and enforced for the shared drive.

References:

Google Workspace Admin Help: Set up and manage DLP

Access the Admin Console: Sign in to your Google Admin console.

Navigate to Users: Click on "Directory" and then "Users."

Find the User Account: Locate the user who is going on leave.

Suspend Account: Click on the user’s name to open their account details, then click "Suspend user."

Confirm Suspension: Confirm the suspension, which retains all data and settings while disabling access to the account.

Shared Documents: Ensure that their shared documents remain accessible to other users without any interruptions.

References:

Google Workspace Admin Help: Suspend a user

Step by Step Comprehensive Detailed Explanation:

Access the Admin Console: Sign in to your Google Admin console.

Navigate to Data Regions: Click on "Account" and then "Data Regions."

Create Data Region Policy: Create a data region policy specifying where data should be stored.

Apply to OUs: Apply the data region policy to the organizational units (OUs) based on user location, ensuring data is stored in the respective regions.

Save Configuration: Save the settings to enforce the data region policies.

References:

Google Workspace Admin Help: Data Regions

Organizational Units (OUs): Ensure that each sales team (Madrid, Tokyo, London, New York) is organized into their own Organizational Units (OUs) within Google Workspace. This helps in applying specific settings to each group individually.

Navigate to Admin Console: Go to the Google Admin console (admin.google.com) and sign in with your administrator account.

Access Gmail Settings: In the Admin console, go to Apps > Google Workspace > Gmail > Compliance.

Configure Append Footer:

Click on “Add another rule” under the “Content compliance” section.

Name the rule appropriately (e.g., Sales Compliance Footer).

Under the “Email messages to affect” section, select “Outbound” to ensure the rule applies to emails sent by the sales teams.

In the “Add setting” section, select “Append footer” and enter the footer content. Ensure the footer text is translated according to each locale.

Footer Content: The footer should include the message: “Should you no longer wish to receive emails about this offer, please reply with UNSUBSCRIBE.” Ensure this is translated appropriately for each office’s locale.

Enforce Non-removable Footer: By configuring this at the OU level and using the Append Footer setting in compliance rules, users will not be able to remove this footer from their emails.

Save and Apply: Save the rule and ensure it is applied to the specific OUs containing the sales teams.

References

Google Workspace Admin: Set up compliance rules for Gmail

Google Workspace Admin: Configure email footers