HRCI Updated aPHRi Exam Questions and Answers by adeline

Here is the correct matching for each HR function with the associated type of document:

Benefits→ Tuition reimbursement application

Payroll→ Court-ordered deductions

Employment→ Education verification

Training and development→ Skills inventory form

Performance appraisals→ Employee progress report

Step-by-Step Explanation

Benefits: Documents related to benefits often include applications and forms for various employee perks, such as tuition reimbursement. The tuition reimbursement application is associated with the Benefits function as it falls under employee benefits management.

Payroll: Payroll documentation includes information regarding deductions, taxes, and other financial records. Court-ordered deductions (such as garnishments) are processed through payroll, making it a key document in this area.

Employment: Employment-related documents verify an employee’s qualifications and credentials. Education verification is a standard document used in the hiring process to confirm an applicant’s educational background.

Training and Development: This HR function involves tracking and managing employee skills, training programs, and development plans. A skills inventory form is used to document the skills of employees, making it relevant to training and development.

Performance Appraisals: Performance appraisals involve assessing and documenting an employee’s work performance. An employee progress report is part of this function, as it provides feedback on performance and areas for improvement.

Comprehensive and Detailed in Depth Explanation:

Seasonal workers are hired to meet temporary staffing needs during specific times of the year, such as holidays (e.g., retail workers during Christmas) or harvest seasons (e.g., agricultural workers). They are employed for a defined period to handle increased workloads.

Option A (On-call workers):These workers are available as needed but not specifically tied to a time of year; they are more flexible and sporadic.

Option B (Seasonal workers):Correct, as they are specifically hired for predictable, seasonal demands.

Option C (Part-time contractors):These workers have a set schedule but are not necessarily tied to a specific time of year.

 Primary Reasons to Start an HR Function:

A. Legal compliance:

Ensures the organization adheres to employment laws and regulations such as fair hiring practices, wage and hour laws, and workplace safety standards.

Compliance reduces legal risks and ensures fair treatment of employees.

E. Employee engagement:

HR helps create a workplace culture that promotes satisfaction, motivation, and productivity, reducing turnover and enhancing organizational performance.

 Eliminating Incorrect Options:

B. Employer branding:While important, it is more of a strategic initiative than a fundamental reason to establish HR.

C/D. Talent management:These are significant HR functions but are typically developed after the HR department is established.

 International HR References:

Fair Labor Standards Act (U.S.):Governs legal compliance in the workplace.

ILO Declaration on Fundamental Principles and Rights at Work:Guides compliance and engagement initiatives.

Comprehensive and Detailed in Depth Explanation:

A position analysis questionnaire (PAQ) is a structured tool used to collect detailed information about a job’s duties, responsibilities, work behaviors, conditions, and characteristics. It is commonly used in job analysis to create accurate job descriptions and specifications.

Option A (Applicant entrance exam):This assesses candidate skills, not job characteristics.

Option B (Employee satisfaction survey):This measures employee perceptions, not job-specific details.

Option C (Position analysis questionnaire):Correct, as it is a specific method for collecting job-related information.